| Weddings & Social Events
Your wedding reception, anniversary party,
reunion or other special event will be one of the most
memorable events of your life, and everything should be
perfect. The staff at the Best Western Grand Seasons Hotel,
Conference Center & Indoor Waterpark are experienced event
planners who will strive to exceed your expectations.
Whether it is a small intimate event or a grand ball, we
will take care of all the details.
(715) 258-9212
Toll Free: (877) 880-1054
E-mail: sales@bestwesternwaupaca.com
The
Rehearsal Dinner
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The rehearsal dinner is a great
way to begin your wedding festivities, and a great
opportunity for families and close friends to get
acquainted. The dinner is traditionally hosted by
the groom's parents. Guests should include the
immediate family of the bride and groom, your clergy
person and his or her spouse or guest, and your
complete wedding party and their spouses or guests. |
If you have special guests from
out of town who have already arrived, you may want
to include them in the party. The Best Western Grand
Seasons Hotel is eager to assist you in all aspects
of your planning. Here are some suggestions and
guidelines to consider when you plan your rehearsal
dinner.
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Since this may be the first time many of
your guests will meet, place cards are helpful.
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Plan your seating so that your guests
will enjoy those seated near them.
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The bridal couple and their immediate
family generally sit together at the front or focal
table, or at a reserved table.
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The wedding party may be seated near the
bridal couple and their families, or seated among other
family members and special guests.
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The groom's father traditionally makes
his formal toast to the couple prior to dinner being
served.
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Rehearsal dinners are an excellent time
to present the attendants with their gifts, especially
if the gifts are to be worn the next day.
Remember, the rehearsal dinner is just the
beginning of a very joyous event.
Relax, enjoy the company of family and friends, and let
Best Western Grand Seasons Hotel make the evening memorable.
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The Wedding Reception -
Services & Amenities
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Planning a wedding reception is one
of the most important and exciting things that you
will do in your life, but sometimes it can be
overwhelming! The professional staff at the Best
Western Grand Seasons Hotel, Conference Center &
Indoor Waterpark is available to assist you in any
way possible. The following services and amenities
are included with your reception at no additional
charge: |
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The advice of an experienced wedding
consultant
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A professionally trained service staff
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Complimentary King Guest Room for the
Bride & Groom the night of the reception
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Linen tablecloths and linen napkins
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Centerpieces with candles provided
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Skirted head table, cake table and gift
table
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Standing podium or table for your guest
book
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Round or rectangle tables of 8
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Dance floor
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Standing microphone for grace and toast
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Complimentary Drink in our Club Room for
Each Registered Adult
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Special discounted lodging rates for
your guests when you reserve a block of rooms (some
restrictions apply)
Each overnight stay for you or your
guests include:
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A great breakfast buffet with over 20
items
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Indoor Waterpark, whirlpool & sauna
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Use of our fully-staffed on-premise
health & fitness club
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Complimentary in-room coffee and tea
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In-room irons, ironing boards and
hairdryers
Other services also available:
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LCD Projector
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Piano rental, $25 per evening, plus tax
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Tanning and massage, by appointment,
available in our health club at an additional charge
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Professional cake cutting service when cake is served as
dessert, $50
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Simple decorating (setting out plaaace
cards, disposable cameras, or party favors) More
extensive decorating may result in an additional charge.
No decorations, confetti, or visual aids may be attached
to walls, ceiling or equipment without specific approval
of the Best Western Grand Seasons Hotel Management.
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The Friday Night or
Sunday Wedding Reception
| The Best Western Grand Seasons Hotel has several
wedding reception options that can save you both
time and money. If your reception of 100 people or
more is held on a Friday night or on a Sunday, The
Best Western Grand Seasons Hotel will include a
variety of additional incentives. These |
alternative days are an attractive option for
many couples. They are economical and make good use
of time and energy, giving guests a welcome change
of pace. The staff at Best Western Grand Seasons
Hotel will help to make your special day a joyous
and memorable event! |
Special Incentives
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A complimentary overnight stay in a
luxurious King Whirlpool guest room for the bride and
groom the night of the wedding. Includes a chilled
bottle of champagne and box of chocolates.
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A ten dollar credit toward food &
beverage for each overnight room used in the wedding
block the evening of the reception.
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Complimentary champagne toast for the
head table
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Complimentary gift opening room the
morning after your reception.
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Two complimentary tanning sessions at
America's Health & Fitness Zone, located in the Best
Western Grand Seasons Hotel.
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The
Wedding Reception
Policies & Procedures
Minimum Food Purchases & Room Rental
Charges
A food sales minimum applies to all Saturday
receptions held in the Waupaca Room. The food minimums do
not include bar or beverage sales and they do not include
the 18% service charge or the 5.5% sales tax. If food
minimums are met, there will be no rental charge for the
room. Please contact our wedding coordinator for more
details.
Deposit Policy
A $500 deposit is due within 30 days of the
booking. An additional $500 is due within 90 days of the
original booking date. If your reception is cancelled, your
deposit will not be refunded, unless The Best Western Grand
Seasons Hotel rebooks a comparable function on that date.
Payment Procedures
One hundred percent of the estimated balance
is due three days prior to the wedding reception date. All
other charges incurred the night of the reception must be
paid in full the date of the reception. In addition, the
following policies will apply to all wedding receptions held
at The Best Western Grand Seasons Hotel:
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Due to fluctuation of prices, The Best
Western Grand Seasons Hotel cannot make a firm price
commitment until 60 days prior to the function.
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The attendance of functions must be
definitely specified 72 hours in advance. This number
will be considered a guarantee, not subject to reduction
and charges will be made accordingly.\
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A 18% service charge is applied to all
food and beverage sales charged to your account. The
service charge is taxable by law and a 5.5% state sales
tax will be added to your account automatically.
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All charges must be paid in full upon
completion of your scheduled event, unless credit
arrangements have been made with The Best Western Grand
Seasons Hotel in advance.
Security
Food and Beverage Policies
The sale and service of alcoholic beverages
are regulated by the Wisconsin State Liquor commission. As a
licensee, The Best Western Grand Seasons Hotel, Waupaca, is
responsible for the administration of these regulations.
Therefore, it is our policy that liquor cannot be brought
into the function rooms of the hotel from outside sources.
[Wisconsin statute 125.32(6)].
Alcoholic beverages will be dispensed by a
licensed bartender at all functions. Everyone consuming
alcoholic beverages must be of legal age.
According to Wisconsin Administrative code
(DH & SS, Section 196.07), no food may be allowed in any
function room of the hotel from outside sources, with the
exception of wedding favors (i.e. nuts or mints) and the
wedding cake.
For liability reasons, leftover food cannot
be taken out of the function rooms or off the premises
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